Privacy Policy
DATARABBIT

As datarabbit, we respect your privacy and understand that by entrusting us with your
personal information, you place your trust in us. Therefore, we want to provide you with the most
important information about what happens to your personal data that we process. In this Policy, we
describe how and when we collect your personal data, what we use it for, to whom we transfer it,
how long we retain it, and what rights you have in this context.

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1. WHO WE ARE AND WHOSE DATA WE PROCESS

The Data Controller of:
(1) individuals visiting and using the website https://www.datarabbit.ai/;
(2) individuals who follow and interact with datarabbit profiles on Facebook and LinkedIn;
(3) individuals who contact datarabbit via email, phone, the contact form on our website, or
other available communication channels;
(4) candidates for employment at datarabbit;
(5) our business partners (advisors or consultants, contractors, and service providers for
datarabbit);
(6) recipients of our marketing communications sent via email;

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is Michał Mikołajczak conducting business under the name datarabbit Michał Mikołajczak

with a permanent place of business at Rybaki 26/4, 61-884 Poznań, possessing NIP: 7831821625
and REGON: 386579950 (hereinafter referred to as "datarabbit", "we","our","us")
All inquiries, requests, or complaints regarding the processing of personal data by datarabbit
should be directed to the email address contact@datarabbit.ai or in writing to our address, i.e.,
datarabbit Michał Mikołajczak, ul. Rybaki 26/4, 61-884 Poznań, with the annotation "GDPR"

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2. WHEN AND HOW WE ACQUIRE YOUR DATA

We acquire your personal data directly from you when:
- you browse the website https://www.datarabbit.ai/;
- you follow and interact with our social media channels;
- you contact us via email, phone, the contact form on our website, or other available
communication channels;
- you respond to job offers from datarabbit;
- you contact us within the scope of business cooperation, advisory or consulting services,
performing and delivering services on our behalf;
We acquire your personal data from third parties when:
- we receive your contact information from our employees or associates as part of a referral
system.
We acquire your data from publicly available sources for the purpose of conducting our
marketing communications sent via email.

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3. PURPOSES AND LEGAL BASES FOR DATA PROCESSING

We process personal data for the following purposes:
(1) Individuals visiting and using the website https://www.datarabbit.ai/:
- Ensuring the proper technical functioning of our website (Art. 6(1)(f) GDPR);
- Analyzing how our website is used (Art. 6(1)(f) GDPR).
Providing your personal data is necessary to use our website.
(2) Individuals who follow and interact with datarabbit profiles on Facebook and LinkedIn:

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- Informing about our services and building a positive image of datarabbit (Art. 6(1)(f)
GDPR);
- Responding to inquiries and comments received via social media (Art. 6(1)(f) GDPR).
Providing your personal data is necessary to follow our social media profiles and for us to
respond to your inquiries and comments via these media.
(3) Individuals who contact datarabbit via email, phone, the contact form on our website, or
other available communication channels:
- Responding to received inquiries (Art. 6(1)(f) GDPR).
Providing your personal data is necessary for us to respond to your inquiries.
(4) Candidates for employment at datarabbit:
- Conducting the recruitment process and evaluating your skills, competencies, and
suitability for the position you are applying for (Art. 6(1)(b) GDPR and Art. 6(1)(a) GDPR);
- Storing documents related to your job application for future recruitment processes - if
you consent (Art. 6(1)(a) GDPR);
- Fulfilling legal obligations arising from the Labour Code and other Polish labor laws
(Art. 6(1)(c) GDPR).
In the scope defined by the Labour Code (art. 22 1 ) providing your personal data is necessary
to conduct the recruitment process. In other respects, providing data is voluntary and not a
condition for participation in recruitment. If you do not want us to process your personal
data beyond what is specified in the Labour Code, simply do not include it in your
application.
(5) Our business partners (advisors or consultants, contractors, and service providers for
datarabbit):
- Contacting employees of our business partners, who are legal entities (Art. 6(1)(f)
GDPR);
- Contacting our business partners, who are sole proprietors (Art. 6(1)(b) GDPR);
- Defending and pursuing claims arising from contracts with our business partners (Art.
6(1)(f) GDPR).
Providing your personal data is necessary to establish and maintain business cooperation
with datarabbit.
(6) Recipients of our marketing communications sent via email:
- Informing about our services and building a positive image of datarabbit (Art. 6(1)(f)
GDPR);
- Direct marketing of datarabbit services (Art. 6(1)(f) GDPR).
Providing your personal data is necessary to receive our marketing communications.
In the case of:
1. individuals visiting and using the website https://www.datarabbit.ai/
- we process your IP address and data stored in cookies;
2. individuals who follow and interact with datarabbit profiles on Facebook and LinkedIn
- we process your name or nickname, and other information publicly available on your
profile or voluntarily provided by you;
3. individuals who contact datarabbit via email, phone, the contact form on our website, or
other available communication channels
- we process your name, email address, phone number, and other information voluntarily
provided by you;

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4. candidates for employment at datarabbit
- we process your name, email address, phone number, information about your education,
qualifications, previous employment, and other information voluntarily provided by you;
5. our business partners (advisors or consultants, contractors, and service providers for
datarabbit)
- we process your name, tax identification number (NIP), email address, and phone number;
6. recipients of our marketing communications sent via email
- we process your name and email address.

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4. RETENTION OF YOUR PERSONAL DATA

Below you will find how long we retain the collected personal data, depending on the subjects
and categories of processed data:
(1) Individuals visiting and using the website https://www.datarabbit.ai/:
- We retain information about your IP address for as long as it is archived in the server
logs on which our website is hosted.
- We retain information contained in cookies in accordance with the retention periods
specified in the table in the COOKIES section of our policy.
(2) Individuals who follow and interact with datarabbit profiles on Facebook and LinkedIn:
- We retain data necessary for following our profiles on Facebook and LinkedIn and
responding to your inquiries via these platforms for as long as you remain a follower of
our profiles or interact with them. Your interactions, such as comments or likes, will
remain visible even after you stop following our profile, as long as you do not retract or
delete them.
(3) Individuals who contact datarabbit via email, phone, the contact form on our website, or
other available communication channels:
- We retain data necessary for responding to your inquiries for as long as it is required to
resolve your matter or for the periods specified by law for the statute of limitations of
claims.
- Additionally, we retain personal data needed for defending or pursuing claims for as
long as the periods specified by law for the statute of limitations of claims.
(4) Candidates for employment at datarabbit:
- If you do not consent to the processing of your personal data contained in recruitment
documents for future recruitments, we delete this data immediately after the
recruitment for the position you applied for is concluded.
- If you consent to the processing of your personal data contained in recruitment
documents for future recruitments, we retain this data until you withdraw your
consent, but no longer than 2 years after the recruitment process is concluded.
(5) Our business partners (advisors or consultants, contractors, and service providers for
datarabbit):
- We retain personal data obtained through contact with employees of our business
partners who are legal entities and through contact with our business partners who are
sole proprietors for as long as the periods specified by law for the statute of limitations
of claims.
- We process personal data obtained in connection with maintaining tax and accounting
records and/or making payments for services for the period specified by Polish law for
the retention of tax and accounting documentation.

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- Additionally, we retain data needed for defending or pursuing claims arising from
contracts with our business partners for as long as the periods specified by law for the
statute of limitations of claims.
(6) Recipients of our marketing communications sent via email:
- We retain data necessary for sending our marketing communications until you object
to the processing of your data for this purpose.

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5. DISCLOSURE OF YOUR PERSONAL DATA

Below is a list of entities to whom we may disclose your personal data:
(1) Individuals visiting and using the website https://www.datarabbit.ai/:
- IT service and system providers, including analytical services and tools we use to
operate our website and analyze its usage statistics;
- Legal advisors and consultants servicing datarabbit to the extent that the disclosure of
data is necessary for using their services;
(2) Individuals who follow and interact with datarabbit profiles on Facebook and LinkedIn:
- Operators of these portals;
- Entities contracted to manage our social media profiles;
- IT service and system providers used to manage our profiles on Facebook and LinkedIn;
- Legal advisors and consultants servicing datarabbit to the extent that the disclosure of
data is necessary for using their services;
(3) Individuals who contact datarabbit via email, phone, the contact form on our website, or
other available communication channels:
- Email operators;
- Postal operators and couriers;
- IT service and system providers used for email and website management;
- Legal advisors and consultants servicing datarabbit to the extent that the disclosure of
data is necessary for using their services;
(4) Candidates for employment at datarabbit:
- IT service and system providers used to manage recruitment processes;
- Legal advisors and consultants servicing datarabbit to the extent that the disclosure of
data is necessary for using their services;
(5) Our business partners (advisors or consultants, contractors, and service providers for
datarabbit):
- Entities providing accounting and bookkeeping services for datarabbit;
- IT service and system providers used for organizational management within datarabbit;
- Legal advisors and consultants servicing datarabbit to the extent that the disclosure of
data is necessary for using their services;
(6) Recipients of our marketing communications sent via email:
- IT service and system providers used to send our marketing communications.
Since we use services from Google Operations Ireland Limited and LinkedIn Corporation, your
personal data may be transferred by these entities outside the European Economic Area (EEA)
based on the European Commission’s adequacy decision (Art. 45(1) GDPR). We also use services
from Atlassian Inc., Slack Technologies Limited, and Hotjar Ltd. Your personal data may be
transferred by these entities outside the EEA based on standard contractual clauses (Art. 46(2)(c)
GDPR). Any questions regarding data transfers outside the EEA should be directed to these
entities directly.
More information can be found here:

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- Google Data Transfers Principles,
- LinkedIn information on data transfers from the EU/EEA, UK and Switzerland,
- Atlassian's GDPR Commitment,
- Slack’s GDPR Commitment,
- Hotjar Privacy Policy.

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6. YOUR RIGHTS

In connection with our processing of your personal data, you are entitled to the following rights:
- Right to Access and Rectification
You have the right to access information about yourself at any time and to correct it if it is
inaccurate.
- Right to erase your personal data that we retain and to restrict its processing
Upon your request, we will delete the data we hold about you after fulfilling the purpose for
which it was collected. You have the right at any time to request that we delete your data or
restrict its processing.
- Right to Data Portability
To the extent that personal data is processed in an automated manner for the performance
of a contract (Art. 6(1)(b) GDPR) or based on your consent (Art. 6(1)(a) GDPR, Art. 9(2)(a)
GDPR), you have the right to receive your personal data in a structured, commonly used,
machine-readable format and to transfer this data to another controller without hindrance
from us.
- Right to Object to Processing
To the extent that personal data is processed for the purposes of datarabbit’s legitimate
interests (art. 6 ust 1 lit f RODO), you have the right to object to the processing of your
personal data.
- Right to Lodge a Complaint with a Supervisory Authority
If you believe that our processing of your personal data violates applicable data protection
laws, you have the right to lodge a complaint with the supervisory authority, specifically the
President of the Personal Data Protection Office in Warsaw.
- Right to Withdraw Consent
If we process personal data based on your consent, you have the right to withdraw that
consent at any time, which does not affect the lawfulness of processing based on consent
before its withdrawal.
If you wish to exercise your rights, please contact us via email at contact@datarabbit.ai or in
writing at our address: datarabbit Michał Mikołajczak, ul. Rybaki 26/4, 61-884 Poznań, with the
note "GDPR".

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7. AUTOMATED DECISION-MAKING

We do not use any information provided by you for automated decision-making purposes.

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8. ANALYTICAL AND MARKETING TOOLS

We and our business partners use various solutions and tools for analytical and marketing
purposes. Below is a summary of these tools along with their application on our platform
(website). Detailed information on this topic can be found in the privacy policies of each partner.

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GOOGLE ANALYTICS
On our website, we use Google Analytics. Google Analytics cookies are used by Google to analyze
the use of the website https://www.datarabbit.ai/ and to create statistics and reports on the
functioning of the website https://www.datarabbit.ai/. Google does not use the collected data to
identify the user, nor does it combine this information to enable identification. Detailed

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information on the scope and principles of data collection related to this service can be found
here.

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HOTJAR
On our website, we use Hotjar. This tool allows us to monitor user traffic on the website: create a
click map based on this data and analyze the path users take. Detailed information on the scope
and principles of data collection related to this service can be found here.

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9. SOCIAL MEDIA

We process the personal data of users who follow the datarabbit profile on Facebook and
LinkedIn and interact with it. Detailed information on data processing by these platforms can be
found at the following links:
- Data Policy (Facebook),
- LinkedIn Privacy Policy.

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10. COOKIES

On our website https://www.datarabbit.ai/ we use the cookies technology.
Cookies are small packages of information stored on end devices, usually containing the address
of the service, the date of placement, the expiration date, a unique number, and additional
information according to the purpose of the specific file.

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The cookies we use can be divided into two categories:

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- Necessary Cookies: These are essential for the proper functioning of our website. Without
these cookies, some services and functions of the website may not work correctly. They
enable basic operations such as navigation on the site and access to secure areas of the
website.

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- Analytical Cookies: These allow us to understand how users behave on our website through
aggregated and anonymous statistical information.
The table below presents in particular the cookies we utilize on our website:

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For more detailed information about the cookies we use, refer to the cookies section of our
policy:
- Google Chrome
- Safari
- Mozilla Firefox
- Microsoft Edge
If you use a different browser, please refer to the help documentation of that browser for
detailed instructions on how to manage cookies.

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11. CHANGES TO THE PRIVACY POLICY

The provisions of the datarabbit Privacy Policy may be subject to enhancements and changes,
and the latest versions will be published on our website, accompanied by the date of the most
recent update.
This Policy is effective as of the 1st of September 2024.